ILP Integration Teacher Documentation

The ILP (Intelligent Learning Platform) Integration block looks like the following to a teacher in a course:

 Integration block

Each link in the block provides the teacher with access to a feature of the Intelligent Learning Platform.

Back to Portal

The Back to Portal link provides a direct link back to the Intelligent Learning Platform site collection home page, where users are redirected to their constituency home page. This links displays to students as well.

Retention Alert

The Retention Alert page displays a listing of all students with a link that goes to the Contribute Retention Info page in the Intelligent Learning Platform's WebAdvisor.

Retention Alert

If a teacher identifies a potential problem based on assignment scores or attendance, the teacher can click that link to contribute retention information.

retention information
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This feature is available only if you have licensed the optional Student Retention Alert module

A retention alert is a feature of the Intelligent Learning Platform and is configured and sent through the Intelligent Learning Platform, not Joule.

Midterm Grades

The Midterm Grades page allows a teacher to submit up to six midterm grades (depending on the site settings for the block) for each student in the course as well as the student's last date of attendance or if the student has never attended the course, just like with the Last Date of Attendance page.

Midterm Grades

The Populate with course grade... drop-down menu can be used to automatically populate any of the midterm grades with the current course grade as seen in the Current Grade column. Otherwise, the teacher can manually enter a letter grade in each midterm column for the student. Once the teacher has entered all the data for the students, clicking the Submit Grades button will mark the grades and last date of attendance for import into Datatel Colleague.

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Grade Validation
When the teacher clicks Submit Grades, the entered grades are checked against both the Moodle grade letters table and the ILP blocks list of additional grade letters. If a submitted grade is not found in either place, an error message is displayed immediately.

Final Grades

The Final Grades page allows a teacher to submit the student's final grade for the course.

Final Grade

The Populate with course grade... drop-down menu can be used to automatically populate any of the midterm grades with the current course grade as seen in the Current Grade column. Otherwise, the teacher can manually enter a letter grade in each midterm column for the student. The Expire Date column is used to set the grade for the student to expire in Colleague. It is recommended that this only be used for incomplete grades. Once the teacher has entered all the data for the students, clicking the Submit Grades button will mark the grades, expire date and last date of attendance for import into Colleague.

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Grade Validation
When the teacher clicks the Submit Grades button, the entered grades are checked against both the grade letters table and the list of additional grade letters. If a submitted grade is not found in either place, an error message is displayed immediately.

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Locked grades
The site administrator can configure the ILP Integration block to lock the final grades after the teacher has submitted them. If this is configured, the teacher will be unable to change the student's final grade after submission and the Final Grades tab will display the submitted grades to the teacher from then on.

Last Date of Attendance

The Last Date of Attendance page displays a list of all students in the course with a field that allows the teacher to enter a last date of attendance for a student or indicate that the student never attended the class. It also displays a link to create a retention alert just like with the Retention Alert page.

Last Date of Attendance

Mark Last Attendance Dates for Import into Colleague

To mark the last attendance dates for import into Colleague, follow these steps:

  1. Add a date in the format required by the site settings for the block (MM/DD/YYYY, DD/MM/YYYY, or YYYY/MM/DD) to the text field in the Last Date of Attendance column or check the checkbox in the Never attended column of the page for each student you wish to submit data for.
  2. Click the Submit LDA button.
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Date Format
If the teacher enters the date in a format that doesn't match the site settings for the block, then an error will appear at the top of the page. The error will instruct the teacher as to the proper date format to use.

Daily Attendance

The Daily Attendance link goes to an attendance form in WebAdvisor. The behavior depends on whether the Colleague course section uses the positive attendance method for funding accounting, as specified in the Funding Acctg Method field on the Section Financial Info (SFIN) form:

  • If the course does not use positive attendance, the link is to the Attendance Calendar form in WebAdvisor.
  • If the course does use positive attendance, then the link is to a menu in WebAdvisor where the user can access either the Attendance Calendar form or the Attendance Hours form.

Daily Attendance

ST Gradebook

The site administrator can choose to have teachers submit students' grades and last date of attendance in the ST Gradebook in WebAdvisor. If the site administrator has set this feature, then the ILP Integration block will display the ST Gradebook link instead of the Midterm Grades, Final Grades and Date of Last Attendance links.

ST Gradebook

Once the teacher clicks on the ST Gradebook link, they will be forwarded to WebAdvisor to enter grades and see a screen similar to below:

ST Gradebook report

ILP Integration Global Settings
  • Gradebook Application: This setting determines which application is handling the grade reporting. Default: Moodle
    • Moodle
    • ILP ST
  • Retention alert link: This setting determines if a link to the Datatel retention alert will be displayed to the teacher in the course. Default: Yes
  • Daily attendance link: Display the Daily Attendance {} link? Default: Yes
  • Show last attendance: Display Last Date of Attendance links? Default: Yes
  • Lock Grades: Allow faculty to modify final grades after submission? Default: No
  • Date format: This determines the format of the date for date entry boxes. YYYY represents the four digit year, MM represents the two digit month and DD represents the two digit day. Default: MM/DD/YYYY
  • MM/DD/YYYY
  • DD/MM/YYYY
  • YYYY/MM/DD
  • Category grade cutoff: You can define one or more cutoff dates, after which midterm grades and final grades will no longer be visible in either the ILP integration block or the grading form. A cutoff date is associated with a course category and applies to all courses in that category and its subcategories, unless you define a separate cutoff date for a subcategory.
  • Midterm Grades: Number of midterm grades to display Default: 1
  • Additional Grade Letters: Enter additional letter grades that can be submitted for mid-term or final grades, separated by commas.
  • ILP URL: URL to the ILP Portal site
  • Retention alert process ID: The Datatel retention alert process ID Default: CORE-WBCOS067
  • Attendance process ID: The Datatel attendance process ID Default: ST-WESTS041
  • ST Gradebook process ID: The Datatel ST Gradebook process ID Default: ST-GBS005
  • Token: This string is passed along with Web service requests from the Datatel Portal.
  • xxx.xxx.xxx.xxx/xx
  • xxx.xxx
  • xxx.xxx.xxx.xxx-xxx (A range)
  • http://<site URL>/blocks/intelligent_learning/webservices/course.php
  • http://<site URL>/blocks/intelligent_learning/webservices/enroll.php
  • http://<site URL>/blocks/intelligent_learning/webservices/user.php
  • http://<site URL>/blocks/intelligent_learning/webservices/groups.php
  • http://<site URL>/blocks/intelligent_learning/webservices/groups_members.php
  • IP Addresses: This setting determines the IP addresses that the Web services will accept requests from. This can be set to the IP range for the Datatel servers to only allow Datatel servers to request data from the Web services. IP addresses can be a comma separated list of subnet definitions. Subnet definitions can be in one of the following three formats:
  • Datatel Web Service Endpoints